POTOMAC POWER LEAGUE

AAU LICENSED

2024-25 SEASON VOLLEYBALL TOURNAMENTS

ENTER ON 'AES'

ENTRY FEE
$250
Per Team / Per Tournament

>>> WINNING TEAM RECEIVES A FULL REFUND OF THEIR ENTRY FEE <<<

PLUS

>>> MEDALS TO TOP 2 TEAMS <<<
AT EACH EVENT

JAN 18 - ARCTIC AVALANCHE (17U/18U)
8 TEAMS

FEB 1 - WINTER BLAST (15U)
8 TEAMS

FEB 15 - FROZEN FURY (13U/14U)
8 TEAMS

MAR 8 - MARCH MAYHEM (11U)
8 TEAMS

MAR 29 - WV BLOCK PARTY (16U)
8 TEAMS

APRIL 5 - PLANET VOLLEYWOOD (12U)
8 TEAMS

APR 12 - LIGHTNING STRIKE (14U)
8 TEAMS

APR 26 - BATTLE IN THE BURG (13U)
8 TEAMS


TOURNAMENT LOCATION

POTOMAC STORM GYM
64 DUPONT RD.,
MARTINSBURG WV 25404 

ALL PARTICIPANTS MUST HAVE AAU MEMBERSHIPS

Doors will open at 7:30 am. Pool Play Starts at 8:30 am. 

Coaches should sign in at the front desk upon arrival.  If a roster was not completed on-line, a roster needs to be submitted prior to stepping on the courts. Be sure to include names, jersey numbers, and AAU numbers.

There is NO OUTSIDE FOOD permitted in the building! Please do not arrive with bags of donuts, cupcakes, pretzels, fast food items, pizzas, etc. as you will be asked to remove it and eat outside of the building.

There is a $5 spectator fee paid upon entering the building. This applies to adults and children over 10 years of age.  You will receive a hand stamp or wrist band to enter and exit when you wish. Players and coaches are free. 

Please do not park directly in front of the building ("Reserved for STAFF" signs are on the building's exterior wall).

Bleachers are provided in our gymnasium but please feel free to bring your own chairs and bleacher pads. If bringing your own chair, we ask that you do not sit on serving sides and keep 7 feet from court.

Please keep the areas clean and free from spills. If there is a spill, please notify the front desk immediately.

Please keep in mind that the only guaranteed start time are the first matches.  Each match is played back to back therefore the times on the schedule may not reflect the time of the actual match.  Please don’t rely on a match starting at a specific time if you want to watch your team.

AAU Volleyball Regulations and Expectations will be enforced:

Sportsmanship: It is the obligation of coaches, players, administrators, volunteers and other representatives of the AAU to practice the highest principles of sportsmanship and to observe the ethics of competition. Good sportsmanship is defined as qualities of behavior, which are characterized by courtesy and genuine concern for others. The display of good sportsmanship is a statement of the individual’s understanding and commitment to fair play, ethical behavior and integrity.

CONCESSIONS AVAILABLE
NO OUTSIDE FOOD OR DRINKS - NO TAILGATING

 
SPECTATOR ENTRY FEE
$5 PER PERSON

BLEACHER SEATING FOR 140
PARENTS MAY BRING FOLDING CHAIRS & BLEACHER PADS

WORK TEAMS
REF 1 (UP-REF) WILL BE PROVIDED

EACH COMPETING TEAMS WILL PROVIDE WORK TEAMS:
REF 2 (DOWN-REF), LINE JUDGES (2), AND
SCORE KEEPER / ASST SCOREKEEPER / LIBERO TRACKER (3)

Roster Disclaimer

All rosters are due 7 days before the tournament date. Rosters submitted less than 7 days before the tournament date will have a $20 late fee accessed, the late fee must be paid before the team will be allowed to participate in the event.

Notes

Please put the team name & tournament date on the memo line of your check IF paying by mail

Event Registration

Registration Dates

11/9/2024 -7 days before the tournament date

Late Registration Date

LESS THAN 7 days before the tournament date

Roster for Entry

Not Required

Roster for Acceptance

Required

Roster Deadline

7 days before the tournament date

Late Roster Deadline

30 minutes before the tournament start time

Late Roster Fee

$20.00

Tournaments are sanctioned by AAU. The tournaments are OPEN TO ALL TEAMS that meet the requirements. All team players and coaches MUST have AAU memberships to participate in the tournaments.

Tournament Host: Potomac Storm VBC LLC

Tournament Location: Potomac Storm Gym, 64 Dupont Rd., Martinsburg WV 25404

Tournament Date(s): AS INDICATED

ROSTER DISCLAIMER

Event Roster:

1. All players listed on the roster must be registered or members in good standing with their respective member organization.

2. All players must meet age classification requirements. NOTE: Age waiver players are NOT eligible for this event. Have copies of certified birth certificate available for inspection.

3. All staff listed on the team roster must be registered or members in good standing with their respective member organization. A staff member, listed on the roster for the team/club, will be with the team/club at all times while attending this competition.

4. A staff member, listed on the team roster, will be with the team and have in their immediate possession, during this competition, a complete and legible copy of the medical/emergency release form for each player listed on the official roster. (AAU forms are acceptable)

5.  The team understands it is subject to any and all penalties for incorrect or incomplete information on this form or incomplete or incorrect results information.

AWARDS

Medals for Gold Medal Round - 1st & 2nd Place 

PLUS

The Gold Medal winner of EACH of the tournament dates will receive a FULL REFUND of the team's tournament entry fee.

Each team is guaranteed a minimum of 4 matches.

EVENT POLICY

ALL teams must be registered BY MAIL or on AES, paid in full, and have submitted rosters to compete in this tournament.

One Referee will be provided for each court. Teams should be prepared to provide work teams for officiating duties.

TEAM CHECK IN 

FACILITY DOORS OPEN: 7:30 AM

Upon arriving at the tournament site (At least ½ hour before tournament start time), coaches/team reps should check in, verify, date and sign their official team rosters. Each player should have one jersey number for the duration of the event. The team rep should sign off on the roster.

TOURNAMENT START TIME: 8:30 AM

If Mailing Entry, Rather Than Entering on AES

Additional Tournament Detail:
Tournament Director: 304-839-5106 / [email protected]
ALL Tournaments begin at 8:30 am

Team Name: ________________________________________ Team Code: _______________________

Team Rep: ___________________________________ Email: ____________________________________

Address: ________________________________________________________________________________

City/St: ____________________________________ Zip: ________

Home Phone: (       ) ______________ Work Phone: (       ) _______________

Teams will be accepted per tournament policy. The Tournament Contract must be fully completed, signed, with entry fee attached, and RECEIVED by the Tournament Director, at the address shown above no later than 7 DAYS PRIOR TO THE TOURNAMENT DATE.

Tournament Contract

If accepted for this tournament, I understand that my team is responsible for fulfilling all work and competition requirements as set forth in the tournament rules as set forth herein. I warrant that all individuals listed on the roster are age eligible to compete with my team, are not currently on another club's or team's roster, are aware of and will abide by the Participant Code of Conduct, and will follow the instructions of the Tournament Director and Officials.

The name of the referee(s) who will work our required matches:
___________________________________________________________________________

The name of the scorekeeper(s) who will work our required matches:
___________________________________________________________________________

Attached to this contract is a check in the amount of $ _______ to cover entry fees.

If accepted, I agree that should my team withdraw from the tournament less than 60 days prior to the event start date or without a replacement team immediately substituting for my team, then my team shall not be entitled to a refund of any amounts paid to Potomac Storm VBC LLC. 

Team Name: _________________________________ Team Code: _____________________________

Name of Coach: ______________________________ Coach Email: ____________________________

Coach Phone: (       ) __________________

Refunds:

• Tournament Director must receive written notice of withdrawal at least 60 days prior to the start date of the event, AND a suitable replacement for the team dropped must be found, in order for the withdrawn team to be considered for a 50% refund. If no replacement team enters the tournament, the withdrawing team will not be eligible for a refund.

• Teams withdrawing less than 60 days prior to the event start date are NOT entitled to a refund.